The Quinte Regional Science and Technology Fair (QRSTF) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us by participants, parents, guardians, volunteers, judges, donors, sponsors, and community partners.

As a registered Canadian non-profit organization, we recognize the importance of safeguarding personal information and maintaining the trust of everyone who supports and participates in our programs and events.

Personal information refers to information about an identifiable individual. Examples may include:

• Name
• Home address
• Email address
• Telephone number
• Date of birth
• School information
• Emergency contact information
• Volunteer and judging experience
• Donation and sponsorship information
• Photographs and video recordings

Personal information does not generally include business contact information used for professional purposes.

The information collected depends on the nature of your relationship with QRSTF and may include:

• Participant registration information
• Project titles, abstracts, and supporting materials
• Volunteer and judge registration information
• Parent or guardian contact information
• Donor and sponsor contact information
• Award nomination information
• Event registration information
• Website contact form submissions
• Photography and media consent forms

By registering for an event, volunteering, donating, serving as a judge, submitting forms, or otherwise providing information to QRSTF, individuals consent to the collection, use, and disclosure of personal information for purposes related to the operation of the organization.

Individuals may withdraw consent at any time, subject to legal and operational requirements.

Personal information may be used to:

• Administer science fair registrations
• Coordinate volunteer and judging activities
• Communicate event information
• Process awards and scholarships
• Recognize participant achievements
• Maintain historical records and archives
• Manage donations and sponsorships
• Comply with legal obligations

Information will not be sold or shared with third parties except where required by law or necessary for the operation of science fair activities.

QRSTF takes reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.

• Restricted access to personal information
• Password-protected electronic systems
• Secure storage of records
• Regular review of privacy practices
• Volunteer and committee confidentiality obligations

The Quinte Regional Science and Technology Fair is a Canadian non-profit organization operating in Ontario.

This Privacy Policy is governed by applicable Canadian and Ontario privacy legislation, including relevant requirements concerning the collection, use, retention, and protection of personal information.

QRSTF may update this Privacy Policy from time to time to reflect changes in legal requirements, organizational practices, or technological developments.

Any revisions will be posted on the QRSTF website and become effective upon publication.

If you have questions regarding this Privacy Policy, the collection or use of personal information, or wish to request access to information held by QRSTF, please contact us:

Quinte Regional Science and Technology Fair
Email: qrstf@live.com
Website: www.qrstf.ca

We are committed to responding to privacy-related questions and concerns in a timely and respectful manner.